This document covers the setup workflow for General Ledger (GL) accounts in SnowCloud. GL codes are the foundation of accounting configuration — they are attached to product classifications, taxes, fees, and other financial elements throughout the portal.

UNDERSTANDING GENERAL LEDGER TYPES #

Before creating any new GL codes, it’s important to understand the different types available in SnowCloud. GL types include:

• Accrual Account — tracks revenue and expenses recognized when earned or incurred, regardless of when cash is exchanged
• Cash Account — tracks cash transactions
• Coupon Liability Account — tracks the value of coupons that have been issued but not yet redeemed
• Gift Card Liability Account — tracks the value of gift cards that have been issued but not yet redeemed
• Tax/Fee Account — tracks taxes and fees collected on transactions
• Tips Liability Account — tracks tips that have been collected but not yet distributed
• Voucher Liability Account — tracks the value of vouchers that have been issued but not yet redeemed

CREATING A NEW GENERAL LEDGER CODE #

In addition to the example GL codes provided within SnowCloud, custom codes can be created to track specific transactions.

To create a new GL code:

1. From the left-side menu, select Accounting
2. Select General Ledger
3. Press the plus (+) button in the top-right corner
4. Fill in the following fields:
   • GL Type — select the type of code from the dropdown
   • GL Code — enter a unique code for the new account
   • Title (optional but recommended)
   • Description (optional but recommended)
5. Select Save New Code